Schedule a meeting – Vscene

Schedule a meeting
You can schedule a meeting by selecting the Schedule button on your Home page.

Upon selecting the Schedule button, you will be taken to the Schedule Meeting page. Here you can add the title of your meeting, a description or note for the users taking part in the meeting, the date you would like to schedule your meeting for, as well as the start and finishing time.

Other features available for your scheduled meeting include:

  • Repeat: by selecting Repeat, you are able to set your scheduled meeting to be recurring. Options within Repeat include whether the meeting will happen Daily, Weekly or Monthly, the date that the repeated meetings will end on, or how many repetitions of the meeting will be had.
  • Members: This is where you will invite the users you would like to participate in the scheduled meeting. You can either search for registered Vscene users, or enter an email address to invite someone to participate as a guest user.
  • Moderators: Moderators of a meeting are given the ability to manage the meeting; they are able to call registered room systems into the meeting, invite new guests to the meeting and manage users in the meeting (See more at  Moderator).
  • Room Systems: Here you can search for and add registered room systems that will be dialed in for when your meeting is set to take place. If you wish to only add the Room system but not be called, simply untick Dial Out.
  • Record this meeting: Selecting this box will enable recording of both audio and video in your meeting.
    • N.B. Recording will automatically stop 1 minute after the scheduled meeting time if nobody partakes in the meeting. The recording cannot re-start. Ensuring that invited users attend the meeting on time will avoid this, or alternatively do not select Record here, but simply enable recording when in the meeting instead.
  • Lecture Mode: If you select Lecture Mode, you will be asked to assign a lecture/lecturers. Camera and microphone will be muted for all meeting participants. If you are the lecturer, please unmute the camera and microphone when you join the meeting.
  • Webcasting: The link to a live stream of the meeting will be emailed to the meeting creator shortly before the meeting begins. Webcasting cannot set earlier than 10 minutes before the meeting start time.