Join By Browser
If you or another participant has scheduled a meeting using Vscene, you will receive an email invite with the conference details. This email will include a link to join the videoconference via your browser.
Open the link to join the videoconference.
If you are not logged into Vscene, you will need to enter your name before you can join the room. As standard, your camera and microphone will be muted when you first sign in, you will need to use the bottom menu to activate these.
You may need to grant permission for Vscene to access to camera and microphone. A pop up window will appear to allow to you accept this.
The option to invite guests to your meeting is only available to owners of the Meeting Space or the Meeting Booker as well as any assigned Moderators. You can select Invite Others and it will generate an email template for you to send, containing the necessary connection details for your guest.
Once you connect, you will be shown the welcome screen until your guest arrive.
The Cog icon on the bottom of the screen allows you to mute your hardware settings (microphone, video, and audio) whilst the others allow you to mute your microphone, video and audio, hide your self-view, disconnect from the call, or end the call, start/stop sharing content, show/hide the collaborative Whiteboard, start/stop recording, change the layout of the video feeds, and turn full-screen on/off.
Whiteboard – With a range of colours, you can collaborate with your team or class. You can clear the screen to start again or save your collaboration as a JPG file, to share later or simply hold on to.
Sharing Content – Share either your screen or an application window.
Recording (Owner/Moderator only) – Recording of your session can be started and stopped. There are two types of recording:
- Shared Screen and Participants – All video and audio in this call will be recorded.
- Default to Shared Screen – This will record only the content shared.
Once stopped this can be found in the ‘Media’ page once you disconnect.
Chat – There is Chat on the right-hand side, if you click the arrow icon, this will expand, and you and your guests joined by browser can chat.
Participants – Above the Chat on the right-hand side, you will find a list of all the participants on the call.
Scheduled Meeting – Owner/ Moderator
As a Scheduled Meeting owner/moderator, you will have extra options on the left-hand side to manage the meeting.
If you have joined as the Moderator from the Dashboard, your mic, video stream and the option to share content will be disabled, but the Whiteboard and option to record is still active.
Manage – Allows you to invite users and manage the call, such mute and disconnect participants
Room System – Search and call registered Room Systems.
Advanced Settings – Extend you meeting time
Join Via Teams
IMPORTANT -To be able to join a MEETING using Microsoft Teams, first your Microsoft administrator must enable federation with our service. To achieve such thing, “vscene.net” needs to be whitelisted in the Microsoft Teams admin center
To connect to your meeting you will need the Skype for business address provided by your meeting invite or the owner of the meeting ( email@example.com – where 123123 is the meeting extension number ).
If you have only been provided the extensions number (123123) from the meeting, you can simply
add .firstname.lastname@example.org after it.
Opening Teams, you should see this screen, or similar:
Select the chat tab on the left side and the search bar at the top:
Here you should enter the meeting address (email@example.com) and if your organisation have trusted the domain ‘Vscene.net’, you should see the option to select an external contact as shown below.
After choosing the External contact you should see the contact under your search bar:
Now all there is to do is to click the camera button on the right side to connect to the call or the telephone icon if you wish only an audio call:
N.B: Through Microsoft Teams, you won’t be able to share content as it is not currently supported, though you will be able to receive content from another participant.
Join Via Telephone
You can also join the meeting by audio only, through your phone. Within your email invite you find the section Telephone, which will give you a telephone to call and the room ID:
You may be asked to enter a Pin number, if so, this can be found at the top of your email invite.